We are seeking a dedicated, detail-oriented, and highly trustworthy candidate to provide comprehensive administrative support to an individual and their family. This multifaceted position involves managing office operations, maintaining documentation systems, and ensuring efficient day-to-day operations across multiple administrative functions.
The ideal candidate brings a high level of professionalism, thrives in an independent working environment, and exercises flawless discretion when handling confidential information.
Key Responsibilities:
1. Administrative & Document Management
• Organize and maintain office filing systems for business documents, contracts, and administrative records
• Ensure accurate filing and tracking of critical documents including business registrations, correspondence, and operational files
• Maintain comprehensive digital and physical record-keeping systems for office documentation
• Track and manage document renewals, licenses, permits, and official correspondence
• Use the program Orca to update the assets and accounts
2. Financial & Bookkeeping Assistance
• Assist with expense tracking and receipt organization for office operations
• Support bookkeeping activities and maintain financial records
• Coordinate with external service providers, including accountants and vendors
• Assist with budget tracking and expense reporting
• Coordinate annual tax filing, working with accountants
Note: We have an outsourced bookkeeping company for monthly reconciliation and annual tax filing. You provide assistance organizing the information, not actual bookkeeping or tax filing.
3. Business Support Functions
• Coordinate business travel arrangements including flights, accommodations, and transportation
• Prepare detailed itineraries and manage logistics for business trips
• Research vendors, service providers, and business partners as needed
• Support event coordination and business meeting arrangements
4. Technology & Communication
• Support all day-to-day administrative needs using tools such as Google Workspace (Gmail, Drive, Calendar, Docs, Sheets)
• Keep track of all projects, tasks, and contacts using HubSpot CRM
• Prepare professional documents, presentations, spreadsheets, and reports
• Manage calendars, appointments, and important dates, and send reminders for meetings, flights, or important events and tasks
5. General Support
• Perform any other tasks needed to support operational success
• 급여: 경력에 따라 상이 / 면접 후 협의(고용노동부 공고 인증 기준 3,000만원 이상 확인)
• 계약기간: 24개월 (2년마다 갱신 가능)
※ A maximum 6 months probation period, starting with an initial 3-month trial period working half-time)
• 근무시간: 주 5일 (월~금, 토/일 휴일) / 09:00~18:00
• 근무지: SIT Tower, Silicon Oasis, Dubai, UAE
• 근무 시작 예정일: 협의가능
• 비자 및 보험: 거주비자(비용, 행정절차 지원) 및 의료보험 제공
• 가족동반 가능여부: 불가능
• 항공권 제공 여부: 연 1회 본국 항공권 제공
• 휴가: 30일 (These are calendar days, not working days. Public holidays and weekends that fall within a vacation period are counted as part of the 30-day leave entitlement)
• 퇴직금: UAE 노동법에 따름
